1. In Society a bookkeeper has a special role. Trust in the accounts and books of businesses and individuals are dependent on the bookkeeper’s truthful, careful and diligent making and keeping of records. The purpose of these rules is to provide standards of conduct for members of the Institute of Certified Bookkeepers which are appropriate to their conduct in their employment and practice and the preservation of the dignity of their profession.
2. The rules apply to all members of the Institute.
3. The rules apply to the conduct of members in all jurisdictions.
4. A member must comply with the requirements of these rules and any failure to do so shall constitute misconduct.
5. The Board of the Institute shall have the power to waive the requirements of the rules in whole or in part and on such terms as it shall deem fit in respect of any of its members
1. The following words shall have the meanings set out opposite them:
a. “The Institute” The Institute of Certified Bookkeepers
b. “Member” Any member of the Institute of Certified Bookkeepers
c. “services to the public” Any provision of services for reward other than to an employer
2. Any reference to the masculine shall be deemed to include the feminine,
3. Any reference to an Act shall include any subsequent re-enactment.
The Fundamental Principles
1. A member may not engage in any activities which are likely to bring themself or the profession of bookkeeper or of the Institute into disrepute. A conviction for any criminal offence other than a road traffic offence shall for these purposes be deemed to amount to an activity which does or is likely to bring the member or the profession of bookkeeper or of the Institute into disrepute
2. A member may not engage in dishonest or otherwise discreditable activities
3. A member must not compromise their professional standards or engage in or act so as to assist or conceal any criminal act even if by doing so the member may act contrary to the instructions of their client
4. A member is not obliged to accept any work and must not accept any work which:
a. the member lacks sufficient expertise or competence to complete
b. would involve the member or any other person in the commission of any criminal act
c. the member does not have adequate time or opportunity to complete promptly
5. A member must promptly inform their client or their employer if for any reason if it at any stage becomes apparent that the member is unable to complete any work within a reasonable time of them being instructed to do so.
6. A member must preserve the confidentiality of their client’s or employer’s affairs absolutely unless required to make such disclosure by law or by the direction of the Institute or to prevent the commission of a crime
7. A member must not hold client or trust funds for another without full accounting to the client and all funds must be separated from the business and personal funds of the member.
8. A member must not:
a. give tax advice that they are not otherwise permitted to provide
b. give estate planning advice
c. provide investment services or sell or give advice on the appropriateness of any investment within the meaning of the Financial Services Act 1986 provided that nothing herein shall prevent a member from doing any act they would otherwise be allowed to perform through their membership of some other professional body or under any current permission or licence granted by some other competent body
9. A member must not make or prepare any account or record which they know is or may be false or misleading or the truth of which they are not satisfied on the materials or evidence before them.
10. A member must at all times be courteous to all those with whom they have professional dealings
11. A member should ensure that any advice given to a client is clearly and comprehensibly expressed
12. A member must not whether in their employment or in connection to their supply of services to the public describe themself or allow themself to be described as:
a. holding any designation or qualification the member does not currently hold or being a member of any body the member is not currently a member of
b. being a BAS Agent unless the member is currently entitled to be so described through their registration with the Tax Practitioners Board
c. being a certified bookkeeper unless the member is currently entitled to through their belonging to the appropriate grade of membership of the Institute. Subject to the other requirements of these rules, a bookkeeper must always act in the interests of his client or employer in Public Practice
13. Subject to the requirements of these rules, a bookkeeper must always act in the interest of his client or employer.
1. An Associate, Member or Fellow may provide bookkeeping services to the public provided that:
a. the member is qualified so to practice and holds a current practising certificate granted by the Institute
b. the member holds a valid policy of professional indemnity insurance against claims for professional negligence together with insurance of not less than $250,000
2. A member should not undertake work for a client in which the member has a significant pecuniary interest or where the interests of the member and their client conflict, without prior written consent of all relevant parties
3. A member entitled to provide bookkeeping services to the public may engage in any advertising or promotion provided that
- a. itoes not make comparisons with any other bookkeeper or accountant and it does not contain any derogatory remark or suggestion about any other bookkeeper or accountant
4. A member shall make and keep in place adequate provisions and arrangements for the continuation of their practice and the protection of their clients in the event of their death, illness or incapacity.
5. In any professional correspondence in relation to bookkeeping work with any person with whom the member has professional dealings, a member shall ensure that any letter the member writes discloses either any designatory letters the member is entitled to as a Bookkeeper after their name.
6. A member who is entitled to provide bookkeeping services to the public may trade using any trading name or style provided that:
a. the trading name is lawful
b. the trading name is consistent with the dignity of practice operated by members of a professional body
c. the trading name does not include the words “Certified Bookkeeper” or “Certified Bookkeepers” or indicate the business is a member of the Institute unless the principal in the case of sole trader practice or all the partners (unless otherwise specifically approved by the Institute) in the case of a partnership or all the directors (unless otherwise specifically approved by the Institute) in the case of a company are members of the Institute and are entitled to provide bookkeeping services to the public notwithstanding the foregoing, it shall be a defence for a member to have sought and been granted written approval by the Institute for any trading name.